Data security is a crucial concern in this tech-savvy world. There are all kinds of threats from humans, technology and nature, which has necessitated the need for data backup methods like Ottomatik.io, which gives business owners more control over their data.
Are you aware that you are more prone to data loss than you know? Here are six significant scenarios that could cost your data loss.
Human error is one of the leading cause of data loss in any business setting. As people interact with the devices in the workplace, mistakes are bound to occur during retrieval and backup of data. A person may utterly fail to save a document they have been working on for a long time and end up losing it when the power goes off.
Although unintentional deletion of data or sections of text is the leading form of human error that jeopardises data, intentional data loss can also result from human error. For this reason, business owners need to be deliberate about limiting data access for the staff members. Training staff on handling devices and basic practices like saving data after working or shutting down devices after work hours will serve you more justice in preventing data loss due to human error.
Hard Drive Failures
Hard drive failures occur very often within a workplace, either due to misuse and mishandling of the device, for example, constant dropping or mechanical shortcomings like overheating and exposure to magnetic fields. Hard drives also fail when file or software are corrupted, and all these failures can cause a considerable amount of data loss.
While you cannot necessarily control some mechanical failures, the causes of hard drive failures resulting from human errors like improper installation and deleting of crucial files you can limit through training. The technical team in your business can conduct the advisory role of informing the other staff members how to handle hard drives, so they can serve you longer and prevent data loss.
Malware and viruses threaten data security by resulting in erasing patches of data, stealing vital information that could be used against the business, stalling functional operation of the devices as well as crippling applications and software.
Viruses and malware attack from different sources, the primary contact point being on the internet. Clicking on suspicious links and visiting some sites online can immediately mount spyware, malware or viruses on your computers. It is hence essential to use firewalls, antiviruses and antimalware as a precautionary measure against such attacks.
Besides, train your staff members to avoid clicking suspicious links, pop-up ads and websites when online, conduct an audit for your social accounts and emails to check for spam messages that might enclose viruses or malware.
Even though cases of computer theft are not very pronounced in business settings, operating with laptops increases the chance of theft. The business world is a very mobile setting that calls for a lot of flexibility. When working outside the office, computer theft rate is higher.
Computer theft can be detrimental because of the amount of data contained on the device. While you cannot stop stealing, you can embrace secure passwords and passphrases for your accounts, anti-theft software, as well as habitual backing up of data. It will allow you to access the information even after a theft, but more importantly, secures your most vital information from access by hackers and strangers.
Power Outages can result in increased downtime for businesses, even so, data loss for all unsaved work.
Weather changes, as well as a human interruption, can cause a power outage, and who knows how long it could be before the power is back on.
The only way to fight this is to use alternatives power methods like solar power or generators, which can be set to pick up immediately after the power goes out automatically. Better still, ensure you regularly save your data while working to avoid data losses.
A natural disaster is the least common cause of data loss because it does not frequently happen. However, when it does, it can cause irreparable damage, not only to data but devices as well as the office space.
Be current with weather news especially if your business is situated is disaster-prone areas for disasters like fire, storms, hurricanes, among others. While backing up your data, store part of it off-site is a safe location away from your business place.
Unfortunately, data loss is bound to occur every once in a while for every business, which makes it necessary for all companies to employ data backup methods, especially as a precautionary measure for the inevitable data loss causes.